Village of Brewster, NY

NOTICE TO BIDDERS

VILLAGE OF BREWSTER

PUTNAM COUNTY, NEW YORK                                                              

VILLAGE OF BREWSTER

WATER METER INSTALATION PROJECT

NOTICE TO BIDDERS

            Sealed bids will be received at the Office of the Village Clerk, Village of Brewster, 50 Main Street, Brewster, New York 10509, until 11:00 A.M. on May 29, 2025 immediately after which the bids will be opened publicly and read.

            The Village of Brewster installation of water meters and related Work project consists of the following: replacement of approximately 600 residential and commercial water meters. The work under this Contract comprises the furnishing of all tools, equipment, materials and labor for the water main replacement located in the Village of Brewster, New York, complete, in place and ready for use in accordance with the Contract Documents prepared by J. Robert Folchetti & Associates, L.L.C.

The Village of Brewster installation of water meters and related Work project consists of the following: replacement of approximately 582 residential and commercial water meters.  The vast majority of the meters are residential.  The Village has purchased the meters under a separate contract.  The Work includes, but is not limited to, notification and coordination with all water district customers to arrange installation date and time; coordination with meter provider for timely delivery of meters based on schedule; storage of meters between time of receipt from meter provider and installation; operation of curb valves to close and re-open service to customer for installation; coordination with Village Water District Operators; response to customer complaints;  project management software and portal; pre and post installation meter readings and photos; documentation of service line entering structures size and pipe type; labor, tools, equipment, fittings, pipe, gaskets, transportation  necessary to install and test meters and exterior meter reading devices as shown specified and required to complete the project.  

The foregoing is a general description only and shall not be construed as a complete description of the Work to be performed for this Project.

            One Bid will be received.  Bids shall be on a unit price basis. 

Copies of the Contract Documents may be obtained at the Office of the Village Clerk.  

Contract Documents may be examined at the Village of Brewster Village Hall or the office of the ENGINEER, J. Robert Folchetti & Associates, L.L.C., 31 Sodom Road, Brewster, NY 10509.  Copies may be obtained from the Village offices, beginning on May 12, 2025 from 9:00 A.M. to 5:00 P.M., Monday through Thursday.  Village Hall is closed on Fridays.

Prospective bidder’s requests for mailing of Contract Documents will be filled by Federal Express or United Parcel Service.  Prospective bidders shall furnish a prepaid Air Bill or Account Number.  Neither OWNER or ENGINEER shall be responsible for any delay in such shipment.  Prospective bidders shall make such request and provide such airbill a minimum of one (1) week prior to the mandatory pre-bid conference.

Neither the OWNER nor the ENGINEER will be responsible for full or partial sets of Contract Documents, including any Addenda, obtained from other sources. 

A mandatory pre-bid conference will be held at 10:00 AM on May 19, 2025, at the office of the Village Clerk, Village Hall, 50 Main Street, Brewster, New York 10509.   The purpose of the pre-bid conference is to afford the prospective Bidders and interested parties an opportunity to raise questions pertaining to the bidding and the Contract Documents, and for the OWNER or its representatives to clarify any points. 

            Bid security and proof of qualifications to perform the Work shall be as described in the Instructions to Bidders.

            Bidders shall comply with all special and statutory requirements in accordance with the Instructions to Bidders.

            Contract time of commencement and completion will be as specified in the Agreement.

            The Bid Bond Form is contained in the Contract Specifications.

            Each bid shall be accompanied by a Bid Bond, or Certified Check accompanied by a Certificate of Surety, the coverage of which is specified in the Instructions to Bidders.

            This project is subject to the provisions of Article 5-A of the General Municipal Law of the State of New York and certificates required thereunder shall be available for public inspection at the office of the Village Clerk, Village of Brewster, New York.

            For any reason whatsoever, or for no reason, the Village reserves the right to waive any informalities in the bids or to reject any and all bids.  No bidder may withdraw their bid except by written request submitted at least twenty-four hours before the time of opening or until the lapse of 45 days after the actual opening thereof.

The Village is exempt from payment of sales and compensating use taxes of the State of New York and of Cities and Counties on all materials to be incorporated into the Work.  These taxes shall not be included in the Bid.

The Village will furnish the required certificates of tax exemption to the CONTRACTOR for use in the purchase of supplies and materials to be incorporated into the Work.

            The Village's exemption does not apply to construction tools, machinery, equipment or other property purchased by or leased by the CONTRACTOR, or to supplies or materials not incorporated into the Work.

Non-Discrimination in Employment:

It is the policy of the Village that their Contractors shall comply with all Federal, State, and local law, policy orders, rules, and regulations which prohibit unlawful discrimination against any employee or applicant for employment because of race, creed, color, or national origin, and will take affirmative action to insure that they are afforded equal employment opportunities without discrimination because of race, creed, color, or national origin.

Provisions concerning this requirement are detailed in the Supplementary Conditions.

PLEASE TAKE NOTICE, that the Board of Trustees of the VILLAGE OF BREWSTER will hold a Public Hearing on WEDNESDAY APRIL 2, 2025, 7:30 P.M. at Village Hall, 50 Main Street, Brewster, NY, 10509. The purpose of this Public Hearing is to take and hear comments on the 2025-2026 Proposed Budget as proposed by the Board of Trustees.  A copy of the proposed budget will be available for review by the public, at the office of the Village Clerk and online at www.brewstervillage-ny.gov, five (5) days prior to the public hearing.  All persons wishing to be heard on the question of the adoption of the proposed budget will be provided an opportunity, as time permits. The proposed budget will be available under the Community Menu, under the Taxes and Finances Tab, and under Fiscal Year Budgets.

PLEASE TAKE NOTICE, that the Board of Trustees of the Village of Brewster will hold a Work Session on Wednesday, March 26, 2025, beginning at 7:00 P.M. at Village Hall - 50 Main Street, Brewster, NY.  The work session is to evaluate and rework the 2026 Tentative Budget and no public comment will be taken during this time. The 2026 Tentative Budget is available on the village website under the Community Menu Item and the Taxes and Financial Tab that reads Fiscal Year Budgets.

By order of the

Board of Trustees of the

Village of Brewster

Michelle Diebold

Village Clerk

February 20, 2025

Attention all Residential Refuse users in the Village of Brewster:

On October 20, 2021, at the Village of Brewster Board of Trustees Meeting, the Board approved the Residential Refuse, Bulk, and Recyclable Materials Bid that was provided by Suburban Carting. This new contract period begins on January 1, 2022, and ends on December 31, 2025, with the option to extend for an additional year.

Beginning January 1, 2025, the Village will be increasing the price for the annual and monthly refuse bills to meet the current prices for overhead costs and processing fees that come with the billing. The new rates will be as follows:

                                                                                                2025

Refuse bill paid yearly in March:                             $500 per unit

Refuse bill paid using the monthly option:          $47.35 per unit, per month

Please note that the Village of Brewster requests bids from multiple carting companies and selects the bid that is the most cost-effective choice for the Village residents. When this contract expires at the end of 2025; the Village of Brewster will decide if they would like to continue with Suburban Carting for an additional year or send out a bid for the carting contract and follow the same procedure. The refuse fee pays for the overhead costs and the contractual expenses to continue the service that all residents must use.

If you would like to switch to the monthly billing program, you must contact the Village Clerk at 845-279-3760 or via email This email address is being protected from spambots. You need JavaScript enabled to view it.. Before March 31, 2025. Please include your name, your residential address, and a telephone number. Please contact the Village Office if you have any questions.

NOTICE IS HEREBY GIVEN, that the Board of Trustees of the Village of Brewster, pursuant to Article 2 of the Eminent Domain Procedure Law of the State of New York, shall hold a Public Hearing on the 29TH DAY OF JANUARY, 2025 AT 7:30 P.M. OR AS SOON THEREAFTER THAT EVENING AS POSSIBLE AT VILLAGE HALL, 50 MAIN STREET, BREWSTER, NEW YORK on the Urban Renewal Plan for the Village of Brewster Urban Renewal Area, as duly adopted by the Village of Brewster Board of Trustees on or about May 18, 2016.

The purpose of the hearing will be to discuss and consider the acquisition by eminent domain of fee simple property interests in certain real property parcels, lots and/or tracts of land located within the Village of Brewster in accordance with, and in furtherance of the public purposes of the referenced Urban Renewal Plan. Such discussion and consideration of the acquisition by eminent domain of said property interests shall include and not be limited to those real property parcels, lots and/or tracts of land which have been specifically identified in the referenced Urban Renewal Plan, as well as certain other parcels, lots and/or tracts of land not identified in the referenced Urban Renewal Plan for which the acquisition of such fee simple therein would also be in accordance with, and in furtherance of the public purposes of the referenced Urban Renewal Plan.

The real property parcels, lots and/or tracts of land located within the Village of Brewster which shall be considered for acquisition by eminent domain of such fee simple property interests in accordance with and in furtherance of the public purposes of the referenced Urban Renewal Plan shall be as follows:

ANY PROPERTY OWNER WHO MAY SUBSEQUENTLY WISH TO CHALLENGE THE CONDEMNATION OF THEIR PROPERTY VIA JUDICIAL REVIEW MAY ONLY DO SO ON THE BASIS OF ISSUES, FACTS AND OBJECTIONS RAISED AT SUCH PUBLIC HEARING.

At said Public Hearing, all interested parties will be heard.

By Order of the Board of Trustees of the Village of Brewster, Michelle Diebold Village Clerk.

Brewster Cares provides daily warming centers and overnight accommodations for those in need during the winter season. Residents can visit the warming center, located at 577 North Main Street, Room 202, from 6:30 a.m. to 2:30 p.m. daily.

For those seeking overnight accommodations, applicants (upon screening) will be provided a hot meal and can stay for the night from 8:30 p.m. to 6:00 a.m. at St. Lawrence O’Toole, located at 31 Prospect Street. Transportation from St. Lawrence O’Toole to Brewster Cares’ warming centers is also provided.

Please be advised that the parking of vehicles is prohibited on all streets and highways within the Village of Brewster during the winter months as follows:

Winter Village Resident Parking Permits are available in the Village office for Tri-State Parking Lot.

$60 for 7 PM to 7 AM

$140 for 24-hour parking

Purchased permit valid December 1, 2024, through March 15, 2025

Village of Brewster

SIDEWALK MAINTENANCE

SNOW & ICE REMOVAL

Sidewalk Repair and Maintenance (§ 218-8 — § 218-11) excerpt from Village Code: 

§ 218-8 Responsibility of owners and occupants.

A.  The owners and occupants of properties adjoining sidewalks commonly used by the public in the Village of Brewster shall keep such sidewalks in repair and free and completely clear of snow, ice, dirt, and other obstructions. With respect to the clearing of snow and ice removal, such must be removed within 24 hours after the period in which such snow or ice has accumulated.   All other repairs and maintenance shall be performed within a reasonable time period.

§ 218-10 Enforcement.

This article shall be enforceable by the Village of Brewster Highway Superintendent and Code Enforcement Officer, and/or Village Police, who are hereby authorized to issue and serve an appearance ticket with respect to violation(s) of this article.

In addition to a violation and potential penalty, the Village will clear the sidewalk and charge the property owner for the cost of the snow/ice removal.  Unpaid balances will be relevied on your taxes.

DO NOT THROW SNOW IN THE STREET!

The 2025 Refuse schedule will be mailed out with the Water Bills. The full schedule is on our website under Services and Refuse. 

Please note that every Friday in January starting January 10th, Suburban Carting will take Christmas Trees, Trash, and Recycling. Please refer to the January schedule below if you have any questions.