ORGANIZATIONAL MEETING
December 4, 2006
VILLAGE OF BREWSTER
BOARD OF TRUSTEES
Present:
Mayor John Degnan
Trustee William Banks
Trustee Yoshihito Ito
Trustee Teresa Stockburger
Also Present:
Attorney Gary Kropkowski  
Police Chief Alex Mancone
Village Historian Denis Castelli
Liaison to Hispanic Community Victor Padilla

Absent:
Village Clerk Peter Hansen
Trustee Jim Schoenig

Mayor called the meeting to order at 7:53 PM and asked everyone to stand and pledge allegiance to the flag.

The Village Attorney administered the oath of office to incumbent Mayor Degnan.

"I do solemnly swear (or affirm) that I will support the constitution of the United States, and the constitution of the State of New York, and that I will faithfully discharge the duties of the office of ............, according to the best of my ability;"

The Mayor administered the oath of office to Trustees Ito and Banks.

STAFF APPOINTMENTS
Mayor Degnan moved to make the following Staff Appointments as one motion:

Police Commissioner:                                                               John Degnan

Deputy Mayor:                                                                           Bill Banks

Chief of Police:                                                                           Alex Mancone

Commissioner of Parking:                                                       Yoshi Ito

Commissioner of Sanitation:                                                   Teri Stockburger          

Commissioner of Public and Cultural Affairs:                      Bill Banks

Commissioner of Taxi and Limousine Affairs:                     Jim Schoenig

Village Attorney:                                                                       Gary Kropkowski

Bond Counsel:                                                                            Hawkins, Delafield & Wood  by: Daniel G. Birmingham, Esq.

Village Historian:                                                                       Denis Castelli

Village Clerk/Treasurer/Registrar of Vital Statistics:      Peter B. Hansen

Dep. Village Clerk/Dep. Registrar of Vital Statistics:        Joanne Weiland

Treasurer (temp. auth. to sign checks):                                                           

Highway/Water Superintendent:                                          Dan Crawford

Building Inspector:                                                                   Bruce Zarzeski                                      

Fire Inspector / Code Enforcement Officer:                       John Leather

Code Review Committee:                                                         Yoahi Ito,
                                                                                                      Denis Castelli
                                                                                                       Jack Gress

Clerk to Village Justice:                                                            Jean Macli                                  

Records Management Officer:                                               Peter B. Hansen                       

Secretary to Planning Board:                                                 Lisa Weitzman  

Secretary to Zoning Board of Appeals:                                Lisa Weitzman              

Village Engineer:                                                                       John Folchetti

Superintendent, Wastewater:                                                J. R. F. A.
(represented by John Folchetti)

Liaison to Hispanic Community:                                             Victor Padilla

Official Newspaper(s):
Putnam County Press
Journal News
Putnam County Courier

Official Public Notice:
Village Hall Bulletin Board

Official Depository(s):
Mahopac National Bank
Bank of NY

Regular Board Meetings First and Third Wednesdays of the month beginning with Jan 3 and 17 respectively, 2007

Moved by Trustee Stockburger seconded by Trustee Banks to accept staff appointments and designations as presented. 

Ayes: 4           Nays: 0          Abstain: 0      Absent: 1

SCHEDULE OF BOARD OF TRUSTEES MEETINGS
RESOLVED, that the regular meetings and work sessions of the Village Board of Trustees shall be held in the Village Board Room of the Village Hall, 208 E. Main Street, Brewster, New York, according to the below listed calendar and as specified above; and
BE IT FURTHER RESOLVED, that the public notice of the time and place of the regular meetings of the Village Board of Trustees of the Village of Brewster be given to the news media as required by Section 99 of the Public Officers Law of the State of New York and that a copy of this Resolution and such public notice shall be forthwith posted conspicuously on the bulletin board in the lobby of the Village Hall at 208 E. Main Street, Brewster, New York, and remain conspicuously posted on said designated bulletin board during the Village official year 2006/2007.

2006-2007 Village Board Meetings
At 208 Main Street (Village Hall)
Start time: 7:30 p.m.

Additionally, a Special Meeting of the Board of Trustees is called for on December 6, 2006 at Village Hall. 

Moved by Trustee Stockburger seconded by Trustee Ito to accept Meetings as presented. 

Ayes:  4          Nays: 0          Abstain:         Absent: 1

DESIGNATION OF DATE FOR 2007 ORGANIZATIONAL MEETING
WHEREAS, the Village Law states that the official year of a Village begins at noon on the first Monday of the month following the month of the Village Election; and
WHEREAS, the Village of Brewster annually holds the Village Election in the month of November, and has traditionally held the Village Organizational Meeting on the first Monday of the following month.
NOW, THEREFORE, BE IT RESOLVED: That the Village Organizational Meeting for the year 2007 will be held on Monday, December 3, 2007
Moved by Trustee Banks seconded by Trustee Stockburger to accept Organizational Meeting Date as presented. 

Ayes:  4          Nays: 0          Abstain:         Absent: 1

AUTHORIZE ATTENDANCE AT CONFERENCES AND MEETINGS
RESOLVED that authorization be given for instate travel to the Mayor, Trustees, Village Clerk, and Village Attorney for attendance at Annual Meetings and training sessions of the New York State Conference of Mayors and other Municipal Officials organizations; and in addition to the aforesaid officials, others in Village Government who may be deemed to benefit from attendance, BE IT FURTHER RESOLVED, that employees of the Village shall submit a request for attendance at such meetings along with an estimate of costs to the Village Clerk in advance of such meeting; and
BE IT FURTHER RESOLVED that attendees be reimbursed by the Village for Regular Board Meeting and reasonable budgeted expenses incurred by their attendance at the above functions pursuant to Section 77-b of the General Municipal Law of the State of New York.  The Village Clerk is directed to keep the Mayor and Board of Trustees current on all requests and budgetary impact.
Moved by Trustee Banks seconded by Trustee Ito to accept authorization of attendance at conferences and meetings as presented. 

Ayes:  4          Nays: 0          Abstain:         Absent: 1

MILEAGE ALLOWANCE
WHEREAS, the Board of Trustees of the Village of Brewster has determined to pay a fixed rate for mileage as reimbursement to officers and employees of the Village who use their personal automobiles while performing their official duties on behalf of the Village.
NOW, THEREFORE, BE IT RESOLVED: That the Board of Trustees shall approve reimbursement to such officers and employees at the approved IRS Business Mileage Rate in effect at the time of such travel, proposed at $0.485 per mile as of 1/1/07
Moved by Trustee Stockburger seconded by Trustee Banks to accept mileage rate as presented. 

Ayes:  4          Nays: 0          Abstain:         Absent: 1

ADVANCE APPROVAL OF CLAIMS
WHEREAS, Section 5-524(6) of the Village Law provides that the Board of Trustees may, by Resolution, authorize payment in advance of audit of claims for certain recurring charges.
NOW, THEREFORE, BE IT RESOLVED: That the Village Board of Trustees does authorize payment in advance of a Regular Board Meeting scheduled audit; utility bills, insurance premiums, postage, authorized travel advance and fees for registration and attendance at pre-approved meetings, seminars and conferences.
Moved by Trustee Stockburger seconded by Trustee Ito to accept advance approval of claims as presented. 

Ayes:  4          Nays: 0          Abstain:         Absent: 1

DESIGNATION OF OFFICIAL NEWSPAPER
[and alternative method(s) of notification]
WHEREAS, the Village of Brewster is required by Village Law to annually designate an official newspaper for the publication of legal notices; and
WHEREAS, said newspaper must have general circulation and broad distribution within the Village;
BE IT RESOLVED, that the Putnam County Press, Journal News, and or Putnam County Courier be designated the official newspapers of the Village of Brewster.   Additionally, the Brewster Village web site, www.brewstervillage-ny.gov
Moved by Trustee Stockburger seconded by Trustee Banks to accept designation of official newspaper as presented. 

Ayes:  4          Nays: 0          Abstain:         Absent: 1

DESIGNATION OF VILLAGE DEPOSITORIES
AND AUTHORIZATION TO INVEST IDLE FUNDS
BE IT RESOLVED, that the following banks be designated as official depositories for the funds of the Village of Brewster for the year 2006/2007:
Mahopac National Bank
Bank of New York

AND BE IT FURTHER RESOLVED, that the Village Clerk and / or Treasurer be authorized to invest idle Village funds under the provisions of Section 11 of the General Municipal Law of the State of New York, and in accordance with the laws of the Village of Brewster.
Moved by Trustee Ito seconded by Trustee Banks to accept staff appointments as presented. 

Ayes:  4          Nays: 0          Abstain:         Absent: 1

RESOLUTION DESIGNATING VILLAGE ELECTION FOR 2007
WHEREAS, the next General Election for officers in the Village of Brewster, New York, will be held on November 6, 2007; and
WHEREAS, the Board of Trustees must designate, by Resolution, and publish the offices which are to be filled in such election and terms thereof, pursuant to Section 15-104 of the Election Law of the State of New York.
NOW, THEREFORE, BE IT RESOLVED:
    

1. That the Board of Trustees designates the following offices as vacant at the end of the current official year, to be filled at the Village Election to be held on November 6, 2007, for terms as listed:

The Mayor and two (2) Village Trustees for two (2) official Village years.
    
2. The Village Clerk is hereby directed to publish this Resolution in full in one or another of the designated newspapers, the official Village newspaper at least four (4) months prior to the General Village Election.

      3. This Resolution shall take effect immediately.

Moved by Trustee Ito seconded by Trustee Stockburger to elective office designation as presented. 

Ayes:  4          Nays: 0          Abstain:         Absent: 1

RESOLUTION DESIGNATING POLLING PLACE AND HOURS POLLS ARE OPEN
WHEREAS, the next General Election for officers in the Village of Brewster, New York, will be held on November 6, 2007, and
WHEREAS, Section 15-104 (3) (b) of the Election Law of the State of New York states that the Village Board of Trustees must designate by Resolution the polling place in each election district, and the hours during which polls are open.
NOW, THEREFORE, BE IT RESOLVED:
      1) That the one (1) polling place in the Village of Brewster will be in the meeting room of the Village Hall, 208 E. Main St., Brewster, New York; and
      2) Polls will be open for the General Village Election to be held on November 6, 2007 between the hours of 6:00 o'clock A.M. and 9:00 o'clock P.M.

AND BE IT FURTHER RESOLVED that the Village Clerk is authorized to publish a Notice stating the polling place and the hour’s polls will be open at least sixty (60) days prior to the General Village Election.

Moved by Trustee Banks seconded by Trustee  Ito as presented.

Ayes:  4          Nays: 0          Abstain:         Absent: 1

COMMISSION AND COMMITTEE APPOINTMENTS

Mayor Degnan moved the following:

Be it further resolved that the Board of Trustees shall constitute the membership of the following:

1. Safety Committee
2. Capital Committee
3. Board of Water Commissioners

Seconded by Trustee Ito as presented.

Ayes:  4          Nays: 0          Abstain:         Absent: 1

2007 HOLIDAY SCHEDULE
VILLAGE OF BREWSTER

Monday, January 1st                                               New Year’s (observed)
Monday, January 15th                                             Martin Luther King Jr. Day
Monday, February 12th                                           Lincoln’s Birthday
Monday, February 19th                                           Washington (Presidents Day)
Friday, April 6th                                                        Good Friday
Monday, May 28th                                                    Memorial Day
Wednesday, July 4th                                               Independence Day
Monday, September 3rd                                          Labor Day
Monday, October 8th                                               Columbus Day (observed)
Tuesday, November 6th                                          Election Day
Monday, November 12th                                         Veterans Day (observed)
Thursday, November 22nd                                     Thanksgiving Day
Friday, November 23rd                                           Day after Thanksgiving
Monday, December 24th                                         Day before Christmas
Tuesday, December 25th                                       Christmas Day
                                                                                   

Meeting adjourned on a motion from Mayor Degnan, seconded by Trustee Banks.

Ayes:  4          Nays: 0          Abstain:         Absent: 1

Respectfully submitted,

Mike Santos                                                             Gary Kropkowski
Recording Secretary                                                  Village Attorney

Approved as draft for posting by:
Peter Brewster Hansen
Clerk, Village of Brewster